Data Entry Coordinator I (Work Study)

  • Date Posted:   2014-05-22
  • Department:   Student Financial Services
  • FT/PT/Temp:   Work Study
  • Exempt Status:   Non-Exempt
  • Hours:   15 per week
  • Pay Rate:   $12.00 to $13.00 per hour
  • Reports To:   Associate Director of Financial Aid


Position Type

Work Study


An interesting position that combines accurate and timely data entry of financial aid materials and personal interaction with students and other campus departments. This integral position requires a self-starter who enjoys working independently and in a team setting.

Essential Functions

  • Initial entry of financial aid applications and FAFSAs, including setting up tracking requirements and assigning students to budget groups and packaging groups
  • Retrieves student FAFSA information from the federal government and loads it into the computer system
  • Responsible for identifying missing materials and sending tracking letters. This includes setting tracking letter deadlines and notifying staff of the dates
  • Merges and prints financial aid award notifications. Sends revised award letters. Enters awards accepted by students
  • Sends exit interview packages to graduating students
  • Documents current procedures related to this position. This includes writing documentation outlining letter merge processes, data entry processes, and end of year transition processes
  • Works to create more efficient letter merges in coordination with management
  • Filing as needed
  • Provides front desk coverage as needed
  • Answers complex financial aid questions in person, by phone and by email
  • Special projects as assigned


  • Bachelor’s degree
  • Applicant must be a current student and have sufficient federal work-study eligibility to work 18 to 20 hours per week
  • Previous experience working in an office environment
  • Strong data entry experience
  • Basic accounting knowledge helpful
  • Typing 35 wpm
  • Intermediate computer skills
  • Intermediate understanding of Microsoft Word mail merge
  • Must have excellent customer service skills, including highly developed interpersonal skills
  • Be detail oriented, organized and able to multitask
  • Self-motivated and able to meet deadlines
  • Work well in a team setting and independently
  • Willingness to learn complex policies and procedures
  • Ability to adapt to change
  • Sense of humor
  • Financial aid experience helpful, but is not necessary
  • Ability to bend, stoop, and occasionally lift up to 25 pounds
  • Conversational Korean or Spanish language skills helpful

Special Requirements

This position is subject to a background and credit check

Must be eligible for Federal Work Study. Federal Work-Study positions are open only to qualified U.S. Citizens and permanent residents whose eligibility to participate in the Work-Study program has been determined in advance by the seminary's Student Financial Services office


  • The person in this position MUST coordinate their work schedule with other data entry staff to ensure the daily processing of financial aid
  • Must not be in default or owe an overpayment on Title IV funds

(626) 584-5200
(800) 235-2222
135 N. Oakland Ave.
Pasadena, CA 91182