Grant Coordinator

  • Date Posted:   2014-10-19
  • Department:   School - Psychology
  • FT/PT/Temp:   Temporary
  • Exempt Status:   Non-Exempt
  • Hours:   40 Per Week
  • Reports To:   Travis Research Institute (TRI) Associate Director for Grant Administration


Position Type



The Travis Research Institute (TRI) Grant Coordinator is an essential member of the TRI staff team, providing support for the TRI Director, Associate Director, and faculty principal investigators from the Fuller Graduate School of Psychology (SOP) with the overall administration and implementation of their research grant projects.

Essential Functions

Grant Coordination Responsibilities

  • Serve as primary contact for the research team. Coordinate with the research team (principal investigators, research assistants, postdoctoral fellows, non-Fuller research faculty, etc.) to accomplish the grant tasks
  • Engage in participant recruitment activities including phone contacts, arranging visits, and developing partnerships with schools and organizations
  • Support the research data collection process: help plan and coordinate recruitment events and interviews, manage interview schedules, arrange research engagements
  • Under the direction of grant principal investigators/researchers, distribute research participant compensation, keep cash advance logs, manage petty cash funds, and input research participant information into database
  • Gather, record, input, organize, and verify the accuracy of research study data
  • Coordinate payments and reimbursements, filling out and submitting forms for approval
  • Input financial transaction data and produce grant financial reports when requested
  • File and organize grant-related documents
  • Provide support for meetings and events, including scheduling meetings, taking minutes, transcribing or writing summaries of meetings, managing the agenda, preparing documents, reserving rooms, and (in coordination with the SOP Events Administrator) arranging for catering, accommodations, and transportation as required
  • Maintain databases, purchase supplies for grants and research labs, software inventory
  • Assist the TRI Associate Director and principal investigators with the hiring, orientation, and payroll procedures for research assistants and postdoctoral fellows
  • Help and support the work of postdocs, research fellows and research assistants
  • Maintain TRI administrative and grant project calendars
  • Help maintain and contribute content to websites and social media platforms
  • Assist with preparation of grant reports and publications, including literature searches, data input, etc.
  • Assist with new grant submission as needed, proofreading drafts, formatting, editing, etc.

TRI Research Labs Support

  • Point of contact for the TRI research labs calendars administration and users lists updates. Facilitate communication with different teams that use the same research lab
  • Manage the lab equipment and software inventory, supplies acquisition, work orders, etc.
  • Collaborate with TRI Associate Director for policy updates, when needed

Other TRI and SOP Responsibilities

  • Contributing and supporting the production of the TRI annual reports, brochures, posters, presentations, etc. and participating in the planning of TRI events
  • Coordinating the posting of events and announcements on social media (Facebook, LinkedIn, etc.), working with the Alumni and Church Relations office to post information through other channels
  • Additional responsibilities as assigned by the TRI Director and TRI Associate Director
  • Support SOP events as needed


  • B.A. / B.S. and at least 2 years of experience in research and/or administrative work, preferably in an academic setting
  • Experience with managing a budget and handling financial transactions preferred
  • Experience working with adolescents and school settings preferred
  • Experience using Quicken or other financial/accounting systems preferred but not required
  • Experience with website design/editing and social media would be a plus
  • Ability to work within a team and to perform effectively in a multi-task environment
  • Excellent organizational skills and high attention to detail
  • Ability to work independently, prioritize work-flow, and manage multiple projects and tasks
  • Basic proficiency with word-processing, spreadsheets, and e-mail
  • Excellent interpersonal communication and people skills
  • High proficiency in reading, writing, and speaking English
  • Valid California driver’s license and access to a vehicle

Special Requirements

This position is subject to a background and credit check


This is a temporary position that is expected to last until approximately December 16, with the possibility of extension/renewal beyond that.

(626) 584-5200
(800) 235-2222
135 N. Oakland Ave.
Pasadena, CA 91182